HR/Office Management Assistant H/F

par cof4 | Mar 6, 2025 | 0 commentaires

For one of our clients in Geneva in the oil and gas industry, we are looking for a « HR/Office Management Assistant » for a temporary contract. The required tasks and skills are the following:

– Assist with monitoring of building contractors on maintenance and repairs and assume responsibility on general Office Services and maintenance related to company contracts

– Assist with all local and international insurances renewal process and follow-up

– Maintain employee personnel file (and database)

– Assist in preparing presentations, company guidelines

– Assist with payroll where required, including holiday and absence management tool

– Benefits administration, including the company private health scheme. Liaison with provider on claims, invoices, customer services issues.

– Participate in the Intranet Office and HR section updates

– Ensure proper reporting regarding attendance statistics, termination, new hire (employees’ movements) and tracking key indicators, and liaison with other offices

– Ensure HR procedures are followed

– Manage working permit process, including renewal, change, departure

– Complete Induction process: new user account, induction presentation to new staff, AVS, child benefits, etc.

– Support in recruitment process

– Provide relocation assistance services when appropriate: move, home search program, short term accommodation

Skills required: Organizational and administrative skills: - Strong organization abilities to manage multiple tasks and priorities, timely follow-through on tasks - Attention to details - HR/Technical knowledge and skills - Familiarity with HR procedures, payroll and employee benefits administration - Strong computer skills, including proficiency in Microsoft Office and HR systems or databases. - Excellent written and verbal communication skills in both english and french Additional competencies: - Strong interpersonal skills - Problem-solving skills, ability to address issues quickly and pragmatism in finding workable solutions for day-to-day challenges - Ensure discretion when dealing with sensitive HR mattersSkills required: Organizational and administrative skills: - Strong organization abilities to manage multiple tasks and priorities, timely follow-through on tasks - Attention to details - HR/Technical knowledge and skills - Familiarity with HR procedures, payroll and employee benefits administration - Strong computer skills, including proficiency in Microsoft Office and HR systems or databases. - Excellent written and verbal communication skills in both english and french Additional competencies: - Strong interpersonal skills - Problem-solving skills, ability to address issues quickly and pragmatism in finding workable solutions for day-to-day challenges - Ensure discretion when dealing with sensitive HR matters

VésenazVésenaz

Localisation

Canton de Genève

Type de contrat

Temporaire

Secteur

Secrétariat & assistanat